We've heard from employers that reviewing applications can become difficult when a role attracts a large number of applicants. You have told us you want an easier way to find specific groups of applicants and create email lists when communicating with multiple applicants.
To help with this, we've added new filtering and download tools to the Applications Board. These tools give you more control over how you view applicants and make it easier to work with larger applicant pools.
These features do not change your applicants, application stages or job listing. They simply provide more ways to view, review and download applicant information already available in the Applications Board.
The filters at the top of the Applications Board allow you to quickly narrow down the applicants displayed on screen.
As you apply filters, the applicant count updates automatically so you can see how many applicants currently match your selections.
Example:
48 of 48 applicants shown
or
5 of 48 applicants shown
This means 5 applicants currently match your selected filters out of 48 total applicants for the role.
This filter is based on the applicant's response to the application question about their legal ability to work in New Zealand.
This filter is based on the applicant's response about where they currently live.
Clear the eligibility and residency filters and return to viewing all applicants.
Select View and download from the Applications Board to open the applicant review window.
This window gives you a larger view of your filtered applicants and allows you to further refine your list before downloading information.
Within this window you can:
Within the review window you can filter applicants by application stage.
Depending on your workflow, stages may include:
You can:
The applicant count and table update automatically as you change your selections.
Examples:
The applicant table displays:
Only applicants matching your selected filters and application stages are displayed.
This makes it easy to confirm you have the correct group of applicants before downloading any information.
This creates a spreadsheet-friendly CSV file containing the applicant table currently displayed.
The CSV file contains:
This option is useful if you want to:
This option creates a text file containing:
This option is particularly useful when you need to contact a group of applicants.
Before sending an email:
Always review the downloaded information before contacting applicants.
When emailing multiple applicants:
Using BCC prevents applicants from seeing other applicants' email addresses and helps protect applicant privacy.
No. The filters only change what is displayed on screen. They do not update applicant information, application stages or job settings.
No. All applicants remain available. The filters simply help you focus on a smaller group of applicants.
Yes. You can combine eligibility, residency and application-stage filters to find a specific group of applicants.
Example:
The first number is the number of applicants that match your filters.
The second number is the total number of applicants for the role.
Example:
8 of 48 applicants shown
This means 8 applicants match your current filters, while 48 applicants exist in total.
Yes. Open View and download, select the Shortlist application stage, and download the filtered results.
The CSV download is designed for spreadsheets and contains only the applicant table.
The TXT download contains:
Different email applications may expect email addresses in different formats. Providing two formats gives you an alternative if one format is not recognised correctly by your email application.
No. The download tools help you prepare applicant information and email lists, but emails must still be sent using your normal email application.
Applicant information should be treated as confidential. When you no longer need a downloaded file, delete it securely and follow your organisation's privacy and recruitment policies.
If you're unsure how to use the filters or download options, start by applying a filter and opening View and download. The applicant count and table update automatically, making it easy to confirm you have selected the correct group of applicants before downloading any information.